EA Office Manager

 

Heritage Christian Online School: Website

Position Type: Full-time, Remote

Pay Range: $77,186-$82,785 annually

Application Deadline: January 12, 2026

Position Start Date: As soon as possible

How to Apply: Please apply by visiting https://onlineschool.ca/job/ea-office-manager/

For more information, please contact: hr@kccsociety.ca

Job Description

HCOS has an opening for an Office Manager in the Education Assistant (EA) Office.  The EA Office is a part of the Inclusive Education Team within HCOS that supports the team of Education Assistants, IE students and families across the school. This is a full-time, remote position, working 40 hours per week. The EA Office Manager ensures that all aspects of the working relationship between Education Assistants (EAs), students, families, teachers, administrators, and others involved with a student’s Individualized Education Plan (IEP) team are functioning in the best interests of HCOS students through the Inclusive Education (IE) Department.

Duties and Responsibilities

  • Foster and promote vision, processes, and culture within the EA Office team and with Education Assistants to align with HCOS values and objectives

  • Attend leadership meetings/retreats to represent department, advocate for staff and contribute to school leadership

  • Maintain appropriate collaboration and communication with other school departments and divisions

  • In collaboration with supervisor, manage and communicate department budgets including Community Connections EA budget and overall EA budget and resource needs.

  • Plan and deliver professional development workshops
    Manage the EA Office team through hiring, training, scheduling, conducting staff evaluations, and supporting professional growth

  • Mentor and empower EA Office staff by providing the skills and knowledge needed to effectively support Education Assistants and students

  • Maintain and support EA-related database functions within FileMaker through regular meetings and system development projects

  • Ensure the accuracy of EA-related information and documentation in all systems

  • Manage administrative functions including semi-monthly and monthly payroll and approving FileMaker addendums

  • Support the recruitment, hiring, onboarding, and personnel management of EAs for IE student support, Community Connections, and Student Success Centre programs

  • Facilitate a sense of team, community, and value for EAs by organizing professional development and social events

  • Cultivate a supportive, reciprocal working relationship between EAs and teachers
    Provide ongoing support for EAs through regular and ongoing communication

What we offer

  • Salary range: $77,186-$82,785 annually

  • 40 hours per week remote

  • Benefits Package:

  • Life Insurance & Dependent Life Insurance

  • Long Term Disability

  • Extended Health and Benefits

  • Health Spending Account

  • Employee and Family Support Program

  • RRSP Match program

Job Requirements

Qualifications

  • Demonstrates a commitment to, and a lifestyle reflective of, the KCCS Foundational Beliefs
    Education Assistant or teaching experience

  • Leadership experience: collaborative, team-oriented, strong conflict resolution skills

  • Excellent organizational, documentation, and time management skills

  • Strong data entry and data management, detail-oriented, accurate

  • Proven experience in problem-solving, and analytical thinking

  • Excellent oral and written communication skills

  • Ability to be discreet and handle confidential information sensitively

  • Ability to work in multi-faceted team environments both remotely and in-person

  • Ability to manage varying workloads, value timely follow-up, and prioritize multiple tasks

  • Proactive, systems thinking, relationship, solution, and service-oriented

  • Proficient in Microsoft Office Suite (Excel, Word, and Outlook) and Google Workspace, managing databases, ability to learn computer programs quickly

  • Flexible attitude towards innovation and change

 

Posted: January 5, 2026